Annual General Meeting 2018

Date posted: September 12, 2018

The Belfry Theatre Society
Notice of Annual General Meeting

The Society will hold its Annual General Meeting on Monday, October 1, 2018 at the Belfry Theatre, 1291 Gladstone Avenue, Victoria, British Columbia. All members of the Society are invited and encouraged to attend, as we will be ratifying the Society’s revised constitution and by-laws in keeping with the new Societies Act. Only members of the Belfry Theatre Society may vote on resolutions, but everyone is welcome to join us.

(A member is any individual who has donated a minimum of $25.00 to the Society between Sep 1, 2017 and Sep 1, 2018).

Registration & Reception (Lobby)
5:30pm – 6:00pm   An opportunity to meet the staff and Board of the Belfry

Annual General Meeting (Stewart Theatre)
6:00pm   Call to Order

Agenda
1. Welcome and Introductions
2. Approval of Agenda
3. Approval of Minutes of 2017 AGM
4. President’s Report
5. Artistic Director’s Report
6. Executive Director’s Report
7. Finance Committee Report and Related Business
a. Motion to Accept the Audited Financial Statements
b. Motion to Appoint Auditors
8. Governance Committee Report and Related Business
a. Special Resolutions to complete the transition to the New Societies Act.
1. Revised Constitution Approval
2. Revised By-Laws Approval
9. Nominations Committee Report and Related Business
a. Motion to Appoint the Directors of the Society
10. Questions from the floor
11. Adjournment (approximately 6:45pm)

Following the AGM session, guests are invited to return to the lobby for further refreshments.

While not required, members are asked to RSVP by September 27, 2018 to rsvp@belfry.bc.ca or to call 250-385-6835.

Materials
The following items are available online:
Revised Constitution and By-Laws
Audited Statements for the fiscal year ended May 31, 2018
Final Annual Report (pdf version)